Terms & Conditions

Elite Insurance Company

Terms & Conditions

INSURING AGREEMENT
If any of the following terms/conditions have been breached either in whole or in part, the Insurer has the right to deny a claim and the Insured shall have no recourse against Elite Insurance Company, EPA Ultimate Concepts and/or Wayfarer Insurance or any of their representatives.

The Insurer will indemnify the Insured in an amount not exceeding the amount of insurance as stated in the Declarations, for the costs incurred in providing an award to the Participant who during the policy period makes the first Hole-in-one on the Insured Hole in the Covered Tournament.

Twenty percent (20%) Prize Restoration is included in all issued policies should there be a second hole-in-one at the designated hole(s).

When the 100% prize restoration option is purchased (at an additional surcharge of 10% of the premium amount) then all Participants who register a Hole-in-one in the Covered Tournament will be eligible to win the insured amount with a maximum amount of $50,000.

Once the hole-in-one prize and the prize restoration is claimed the policy then becomes VOID

Elite Insurance Company must receive all applications for Hole-in-One insurance a minimum of three days prior to the tournament date/effective date of coverage. However, we can issue a policy up to 24 hours before the tournament date if payment is made by credit card.

The Insurer must be notified in writing (fax or e-mail) a minimum of 24 hours prior to event start time of any changes made to the policy. Failure to notify the Insurer in writing of any changes will result in a denied claim and the Insured shall have no recourse against the Insurer.

The rates quoted are based on the Participant (excluding companies, partnership or other business) being an Amateur golfer, who has reached the age of majority in the province where they reside and who are eligible participants according to these rules. Each must be playing in a minimum group of three (no twosomes) entered and playing in a golf event, on a regular golf course grass green for which policy has been purchased. All premium rates are based on a per golfer /per thousand dollars of prize value /at a specified hole length.

A participant is defined as any individual entered and playing in the insured tournament. The following participants are ineligible to qualify for or claim the contest prize: members of personnel, agents and representatives of Elite Insurance Company or its affiliates (defined as all of the companies affiliated with AVIVA Canada Inc.), its advertising or promotion agencies, and the suppliers of the prize, equipment and services related to this contest.

Tournament must have a minimum of 40 participants.

9 Hole Course – A target hole may only be played once per day per Participant to qualify as an Insured hole. In the case of a nine (9) hole golf course, the tee-off area must be moved to a position that is a minimum of ten (10) yards different from the first round and any subsequent rounds played that day.

No green or designated hole may be specially prepared, altered or have a pin placement as to facilitate a Hole-in-one (bowl).

All equipment used in tournament play must conform to RCGA standards. Equipment includes, but is not limited to, golf club(s), golf balls, flagstick, and cup hole.

In a case where the grade of the land on the Insured Hole, from tee box to green, is significantly elevated and it radically increases the carry of the ball from the distance indicated on the official score card then the Insured must state the yardage of actual play. The premium rate of the actual play distance must be used. In the event it is determined that the incorrect yardage and premium rate have been chosen then the claim will be denied and the Insured shall have no recourse against the Insurer or any of its representatives.

Only one original shot per Participant per Insured hole can qualify to win a Hole-in-one prize. No mulligan or practise shots are allowed. In the event the group is a threesome and a selected player is shooting for his/her absent playing partner then that Participant‘s “first shot only” is valid to qualify for a Hole-in-one prize.

Minimum required yardage for female participants is 130 yards when playing in mixed event, if this minimum requirement cannot be met then all participants in the covered tournament must tee off from the yardage specified on the issued policy.

Professional golfers or golf course professionals must play from a minimum of 175 yards from tee box to flagstick on the insured hole for prize values from $5,000 to $50,000.

The Insured is responsible for conveying to all Participants in the Covered Tournament, all the rules and regulations as set out in this declaration. It’s not the responsibility of the Insurer or its agents/brokers to verify the accuracy of the information provided by the Insured.

In the event of a Hole-in-one, the Insurer has the right to indisputably deny the claim, and the Insured shall have no recourse against the Insurer, if it is discovered that:
1. The Insured Hole is not played at the distance stated on this policy.
2. The Hole-in-one is achieved on a hole other than that stated as the Insured Hole on this policy.
3. More players are registered or playing in the Covered Tournament than the number of Participants stated on this policy.

WITNESS/HOLE MONITOR requirements for Prize values
A. $0.00 – $4,999.00 – Groups of twenty four (24) to forty (39) Participants must have an independent / non-related person as their hole monitor. (Max. $4,999 prize value) – Groups of 40 or more Participants do not require a hole monitor. (Max. $4,999 prize value)
B. $5,000.00 – $50,000.00 – There must be a minimum of 40 Participants in the Covered Tournament.
– One (1) hole monitor is required and must be stationed adjacent to the green, out of harms way, where they can clearly see the ball go into the hole.
C. In all cases the ball may not be removed from the hole until all group players have arrived on the green to witness the feat.
D. All monitors/witnesses will be appointed by the Insured and will be event non-participants, at least 18 years of age and of good moral character.
E. Sponsor/Insured/Participant/ Witness shall indemnify Elite Insurance Company, EPA Ultimate Concepts, Wayfarer Insurance or any of their representatives from all liability regarding the safety of all witnesses.

MULTIPLE PINS
More than one (1) Insured Hole on a green. Maximum prize value on each pin is $25,000.00
1. If there are multiple insured pins on a green, then the premium rate will increase per pin by a rate as provided by Elite Insurance.
2. Different coloured flags must be used to designate the prize value of each pin. Prior to the start of the tournament the Insured must send Elite Insurance a copy of the rules provided to the Participants, stating the method used to designate the prize value on each pin on the Insured Holes.
3. It is agreed that the Insured will guarantee the pins shall be a minimum of ten (10) yards apart on the green and that the closest pin to the teeing position shall be the minimum distance as stated on this policy declaration and as set up by the golf course personnel using a certified measuring device. In all cases the pins must be situated in the centre of the green or further back from the centre, clearly indicating the prize value of each hole.

POSTPONEMENT/RAIN OUT:
If the Insured is forced to postpone the Covered Tournament due to inclement weather or vandalism of the Golf Course, the Insurer will amend the current Policy Period stated in the declarations to comply with the revised date on which the Tournament will be held, provided it is within the same calendar year of the original expiration date of this policy. The Insured must provide the Insurer with written notice no later than two (2) business days from the original tournament date, stating that all of the following conditions have been met: (a phone message is not a valid method of notice.)
A. The Covered Tournament was postponed due to inclement weather and/or vandalism of the Golf Course.
B. None of the Participants have made a Hole-In-one on the Selected Hole.
C. No more than forty-nine (49) percent of the Participants have completed playing any Insured Hole. If 50% or more participants played in the insured hole(s) this will negate any reschedule date and premium will not be refunded.
D. The scope of the rescheduled Covered Tournament may not be materially changed from the described coverage in the original application for Insurance.
E. The revised date(s) of the Covered Tournament given to the Insurer must be within the same calendar year of the original expiration date of this policy.
F. In the event of a rescheduled date, then this information must be conveyed at the same time.
G. Failure to notify the Insurer in writing within two (2) days of the Covered Tournament date, will negate any reschedule date and premium will not be refunded.
H. For full premium refund if the above noted requirements are met, we do require a letter from the golf course confirming the cancellation of the tournament.

Claims

To report Hole-in-One claims please call our toll free number 1-866-898-9987 for policies issued through the Aviva HIO website. You can also contact us via email at amartin@wayfarerinsurance.com.

Certification of the achievement of a Hole-in-One by a Participant in a Covered Tournament, must be made on the actual score card by the Participant, her/his playing partners and the hole monitor person(s).

Submit the original score card to the Insurer within seven (7) days of the date the Hole-in-One was achieved.

Notify the Insurer in writing within two (2) business days after the Covered Tournament, of the Hole-in-One. Failure to notify the Insurer in writing (a phone message is not acceptable) of a Hole-in-one within two (2) business days will result in a denied claim and the Insured will have no recourse against the Insurer.

Upon receipt of all of the above information, Elite Insurance Company will supply the claimant with an affidavit and claim form. This must be completed fully and returned to Elite Insurance within five business days. Failure to provide a completed and signed claim affidavit within the specified time will result in the claim being denied.

Failure to comply with all Terms & Conditions will result in a claim being denied.

The Insurer shall have the right and opportunity to make an investigation as it shall deem necessary of any claim and the Insured shall cooperate with the Insurer and shall make available to the Insurer at all reasonable times, its books and records pertaining to said claims.

This policy does not apply to any claim arising out of fraud, collusion, dishonesty or misrepresentation.

Signed authorization required from the Named Insured for direct cash payment to the winner of the designated prize value.

Elite Insurance Company must receive all applications for Hole-in-One insurance a minimum of three days prior to the tournament date/effective date of coverage. However, we can issue a policy up to 24 hours before the tournament date if payment is by credit card.

Elite Insurance Company must be notified, in writing, minimum one day prior to the tournament date of any requested changes to the policy. All change requests will be subject to underwriting approval. Failure to notify Elite Insurance may result in denial of coverage.

In the event of tournament cancellation, Aviva Elite Insurance must be informed, in writing, a minimum of 24 hours in advance. Failure to notify Aviva Elite Insurance Company will result in the premium being fully earned.

In the event of tournament postponement due to inclement weather, Elite Insurance Company must be notified, in writing, within 24 hours for coverage to be transferred to the make-up tournament date. Failure to notify Elite Insurance Company will result in the premium being fully earned. If the tournament cannot be rescheduled – see below.

In the event of tournament cancellation due to inclement weather, Elite Insurance Company must be notified, in writing,by the golf course official as well as the broker, within 24 hours of cancellation for a full premium refund. Charges for signage, if applicable, will not be refunded.

The minimum yardage on any insured hole must be 155 yards from tee to flagstick for amateur players for prize values from $5,000 to $50,000. Yardage for prize values of $50,000 and higher will be at the discretion of Aviva Elite. The insured hole must remain in its usual position with regard to tee box and flagstick placement for tournament play.

The cup hole and pin placement cannot be positioned in a groove or valley on the green of the insured hole.

All equipment used in tournament play must conform to RCGA standards. Equipment includes, but is not limited to, golf club(s), golf balls, flagstick, and cup hole.

A participant is defined as any individual entered and playing in the insured tournament. Excluding course professionals or tour professionals. A participant (excluding companies, partnership or other business) having reached the age of majority in the province where they reside and who are eligible participants according to these rules. The following participants are ineligible to qualify for or claim the contest prize: members of personnel, agents and representatives of Elite Insurance Company or its affiliates (defined as all of the companies affiliated with AVIVA Canada Inc.), its advertising or promotion agencies, and the suppliers of the prize, equipment and services related to this contest.

If any participants are Professional golfers, Elite Insurance Company must be notified, in writing, a minimum of one day prior to the event for approval. Professional golfers or golf course professionals will be subject to a premium surcharge.

Subject to prior Underwriting approval, Professional golfers or golf course professionals must play from a minimum of 175 yards from tee box to flagstick on the insured hole for prize values from $5,000 to $50,000. Yardage for prize values of $50,000 and higher will be at the discretion of Aviva Elite.

The insured tournament must be completed with groups made up of no less than three players per hole and no more than four players per hole. Each golfer is limited to one attempt at the Hole-in-One. If an individual golfer is rounding out a group by teeing off twice, only the first drive is eligible for the Hole-in-One.

Tournament must have a minimum of 60 participants.

In order to qualify for a Hole-in-One the ball must have remained in bounds at all times from tee box to cup hole. Mulligans are not eligible for Hole-in-One claims.

One independent tournament official must be present and monitoring play at each of the insured holes at all times during the insured event. Tournament official must be 18 years of age or older. Prize values of $50,000 and higher may require additional independent tournament officials to monitor the insured hole.

The applicant must notify Elite Insurance Company of a potential Hole-in-One claim within three business days of the insured event.

The participant must complete the entire round of golf and complete the scorecard.

This policy will respond once only per tournament per insured hole.

Twenty percent (20%) prize restoration included with all Hole-in-One policies unless otherwise stated.

Once the hole-in-one prize and the prize restoration are claimed the policy then becomes VOID.

Claims

To report hole in one claims please call our toll free number 1-866-898-9987.

To initiate the claim process for a Hole-in-One the Insured must provide Elite Insurance Company with the complete contact information for all members of the foursome/threesome, and the contact information of the tournament official responsible for monitoring the insured hole.

The tournament official(s) responsible for monitoring the insured hole must authenticate the scorecard of the participant who achieved the Hole-in-One by signing on the scorecard that the Hole-in-One was achieved and all the members of the foursome/threesome must also confirm the participant’s successful Hole-in-One on the insured hole by signing the scorecard.

Upon receipt of all of the above information, Elite Insurance Company will supply the claimant with an affidavit and claim form. This must be completed fully and returned to Elite Insurance within five business days. Failure to provide a completed and signed claim affidavit within the specified time will result in the claim being denied.

Failure to comply with all Terms & Conditions will result in a claim being denied.

Signed authorization required from the Named Insured for direct cash payment to the winner of the designated prize value.